How do I create a PDF using QuickPrint?

Step 1

Launch your source application which now has the QuickPrint extension installed. The words “QuickPrint” will appear in the menu bar as an extra pull down menu or as a floating palette.

Step 2

Open the file you would like to transmit. Make sure that all your Postscript fonts are loaded and all images are linked correctly. Your file will not QuickPrint successfully if you do not do this.

Step 3

Select the bounding box of the ad. This box must be the trim size if your ad. Do not select anything in the case of a full page ad with a bleed where the document is the correct size.

Step 4

Go to the menu bar QuickPrint > Job Details/Export. You will see a Job Details window.

Step 5

The cursor will appear in the publication field. Begin typing the name of your destination publication into the publication field. QuickPrint will narrow down the options automatically based on the letters you type.
For example: Type “gou” in the publication field. The window on the right shows all publications with “gou” in their title: Gourmet Traveller,Gourmet Wine Traveller and Goulburn Post. This feature helps you to quickly and easily find the publication you are looking for. The Country and Publisher fields will be automatically filled in once you have chosen a publication.

Step 6

QuickPrint will display all specification options in the window on the right. These settings are specified by the Publisher and cannot be changed.
Continue using the “Australia Gourmet Traveller”ad as an example;
Double click on the words “Australian Gourmet Traveller” on the right hand side. By doing this you are letting QuickPrint know that is the publication you require. The specification options for Australian Gourmet Traveller will appear on the right hand side. The publisher and country will be automatically loaded.

Step 7

Choose the section you want the ad to go into. In the case of Australian Gourmet Traveller you will only have a main section. A newspaper might have several such as “news”, “classifieds”etc.

Step 8

Choose the style or colour space you require. Is your ad full colour?Choose process. Is your ad mono?Choose mono. You will only have the option to choose what the publication will accept. Again, you must double click on the option.

Step 9

Choose the format of your file. You may have other options in this field but if you want to send it using PageStore Online you must choose PDF. or PC EPS.
Please note: If PDF or PCEPS does not appear in this field then you cannot send your ad to that publisher using PageStore Online.

Step 10

Choose spot colour if necessary. if you have chosen a true spot colour style or a spot as process style, you must choose what that spot colour is called at this point. Eg News Limited have a set of six spot colours called NewsColours that need to be chosen at this point. You will not have an option to choose spot colour at this point if your ad is process in style.

Step 11

Choose the size of the ad. Australian Gourmet Traveller will have several options including: full page, 1/3 page vertical etc. A newspaper will generally have number of columns in this fields; eg 2 columns, 3 columns etc. The width will be automatically generated for both the fixed ad sizes of magazines and the columnar sizes of newspapers. The depth will be fixed for a magazine ad but will need to be entered in by you for a newspaper in the following field.

Step 12

Choose your depth if your publication requires it. In the case of Australian Gourmet Traveller both the depth and width of the ad should be fixed. There will also be an automatic bleed allowance made for these files. “Floating ads” or newspaper ads do not required bleed.

Step 13

Click on Export. QuickPrint will look at your file and check to make sure it matches the specifications of the publishers. It will check the size is correct, the fonts are all Postscript and loaded, the images are of the right resolution for that publisher, etc.

Step 14

The file is checked against the Publishers’ Database. You will get a QuickPrint summary window warning you about potential problems or giving you “faults”which will prevent you from continuing. Click here for further explanations of QuickPrint faults and warnings and how to solve them.

Step 15

Once you are happy to proceed you must click on the “Accept”button.

Step 16

QuickPrint will create an EPS which will be saved into the Distill accept location. Go to Setting Up your QuickPrint preferences for more information. Using a watched folder work flow, all you will need to do is launch Adobe Acrobat Distiller, make sure the “Quickcut” job option is chosen and the PDF will be automatically created. Go to Setting up a Watched Folder for PageStore or Setting up a Watched Folder for PageStore Online for more information.

Step 17

If you are using PageStore to transmit the ad will automatically appear in PageStore, providing the standard watched folder workflow is in place. Click here for for further information on Setting up PageStore.
If you are using PageStore Online the file will go into the Out folder inside your Watched folder. You will need to enter PageStore Online and browse for the file from there. Click here for more information on setting up PageStore Online.